Document Tools
Zoho Writer comes with a set of advanced tools for more than just editing or formatting. These tools allow you to convert text to a table, bookmark pages, embed presentations and videos, navigate through your document and much more.
How do I use Quick Text?
The Quick Text feature lets you re-use portions of text in your documents by storing them as mini-templates. You can store different types of content in Quick Text, like custom headers and footers, paragraphs, graphical images, tables etc.
To use Quick Text:
- 1Select the content you want to re-use.
- 2 Click the More Options icon in the top-left corner of the screen.
- 3In the Format tab, click the Quick Text icon.
- 4Click Save Selection to Auto Text Gallery.
- 5Enter a title for the text you want to add and click Save. The next time you want to insert this text elsewhere, click the Quick Text icon and select it from the drop-down list.
How do I convert a piece of text into a table?
If you do not have the time to create a table and make entries in it, you can type the entries as text and then convert it to a table.
To use this feature:
- 1Separate text with lines or paragraphs (for rows) and commas, tabs, or dashes (for columns).
- 2Select text.
- 3Click the More Options icon in the top-left corner of the screen.
- 4Go to the Tools tab.
- 5Under Text Operation , click Convert text to table. The text will be placed within a table.
How do I use Format Painter?
Format Painter lets you copy formatting (bolding, italics, underlining, color, etc.) from one piece of text to another.
To use Format Painter:
- 1Select the formatted text. A pinnable tool pallet will appear.
- 2Click the Format Painter icon. Alternatively, click the More Options icon in the top-left corner of the window, open the Format tab and click the Format Painter icon. The cursor will turn into a gloved hand .
- 3Select the text to which you want to apply the formatting.
How do I auto-format symbols as I type?
Set up auto-format to replace specific characters with symbols.
To auto-format symbols:
- 1Click the More Options icon in the top-left corner of the document window.
- 2Go to the Insert tab.
- 3Click Symbol under Pictures & Tables.
- 4Select the symbol you want to auto-format.
- 5Click Add to Auto Correct at the bottom right side of the screen. The Settings window will appear.
- 6Enter the character or characters you want to use in the Replace field.
- 7Click the icon.
- 8Click Save.
How do I create a table of contents?
Before you create a table of contents, make sure that the headings in your document are formatted using the Heading Styles in the Format tab. This will help Zoho Writer recognize the headings in your document.
To create a table of contents:
- 1Click the More Options icon in the top-left corner of the document window.
- 2Open the Insert tab.
- 3Under References & Comments, click Table of Contents.
- 4Choose your preferences in the tab and click Insert. The table of contents will be created.
How do I add bookmarks?
Bookmarks can be used to identify or locate a piece of text in a document for future reference.
To add a bookmark:
- 1Select the text you want to bookmark or position your cursor where you want to add the bookmark.
- 2Click the More Options icon in the top-left side of the screen.
- 3Open the Insert tab.
- 4Click Bookmark under References & Comments.
- 5Enter the bookmark name and click Insert. The Bookmark icon will appear at the reference point.
How do I add footnotes/endnotes?
Footnotes appear at the end of a page while endnotes appear at the end of a document. If you've used superscript in your writing to make references, you can use footnotes/endnotes to give relevant explanations.
To add footnote/endnote:
- 1Click where you want to insert the reference mark.
- 2Click the More Options icon in the top-left corner of the screen.
- 3Go to the Insert tab.
- 4Click Footnote under References & Comments.
- 5Enter the footnote/endnote and select your preferences.
- 5Click Insert. The footnote/endnote will be added.
Note : A footnote appears at the end of the page. An endnote appears at the end of the document.
How do I embed presentations, charts, or videos?
In your document, you can embed published presentations from Zoho Show, chart URLs from Zoho Sheet, and reports from Zoho Reports.
To embed content:
- 1Click the More Options icon in the top-left corner of the screen.
- 2Go to the Insert tab.
- 3Click Embed under References & Comments.
- 4Enter the URL in the box and click Embed. The content will be embedded.
How do I navigate through the document?
The navigation pane allows you to navigate through long documents easily. When you click on a heading in the navigation pane, your cursor will jump directly to that specific heading in the document. You can also expand or collapse sub-headings under main headings.
To navigate through your document:
- 1Click the More Options icon in the top-left corner of the screen.
- 2Open the View tab.
- 3Click Navigation Panel. The headings in your document will appear in a navigation pane to the right.
