Zoho Writer User Guide

 

Document Layout

The design and layout of a document has a lot to do with how readers perceive its content. Zoho Writer has various design and layout options to make your document look professional and polished. You can select from a set of colorful header and footer designs, use watermarks, add page color and more.

How do I set page size?

You can set the page size according to the type of document you want to create.

To set page size:

  • 1Click the More Options
    icon in the top-left corner of the document window.
  • 2Go to the Page Layout tab.
  • 3Click Page Size under Page Setup.
  • 4Select the page size you want.
Set page size

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How do I change page orientation to portrait or landscape?

You can choose portrait orientation for documents and landscape orientation for illustrations.

To change page orientation:

  • 1Click the page
    icon at the bottom right side of the window.
  • 2Select the orientation you want.

Note : Alternatively, go to More Options > Page Layout> Page Setup >Orientation.

Change page orientation

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How do I set margins?

You can manually set the margins on the four sides of the page so that you have enough space to type.

To set margins:

  • 1Click the More Options
    icon in the top-left corner of the screen.
  • 2Go to the Page Layout tab.
  • 3Under Margins, you can set the width of the margins on four sides.
Set margins

Setting Margins using Ruler

Alternatively, Margins can also be set by adjusting the horizontal and vertical rulers.

Set margins

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How do I set headers and footers?

Headers and footers make a document attractive and professional. You can include the document name, author's name and page numbers in header or footer.

Set header and footer

To set header and footer:

  • 1Click the More Options
    icon in the top-left corner of the screen.
  • 2Go to the Insert tab.
  • 3Click Header/Footer Sections & Pages. Different types of headers and footers will be displayed in a list.
  • 4Select the header/ footer format you want. The selection will be applied to the document.
Set header and footer

Set the distance of the header and footer from the edges

You can manually set the distance of the header and footer from the edge of the page and make the edges as visible as you want.

To set the distance:

  • 1Click the More Options
    icon in the top-left side of the screen.
  • 2Go to the Page Layout tab.
  • 3Under Distance from Edge, you will be able to increase and decrease the distance between header/footer and edges.
Set page edges

How do I set page color?

If you want to make interesting sketches or you simply want a colored background, you can go for page color.

To set page color:

  • 1Click the More Options
    icon in the top-left side of the screen.
  • 2Go to the Page Layout tab.
  • 3Click the page color
    icon under Page Background. A list of colors will appear.
  • 4Select the color you want for the page. The color of the page will be set.
Set page color

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How do I insert Watermark?

You can use watermark to give washed-out text or images at the background of the pages in your document.

To use watermark:

  • 1Click the More Options
    icon in the top-left corner of the screen.
  • 2Go to the Page Layout tab.
  • 3Click Watermark.
  • 4To insert a piece of text as watermark, select the As Text option, enter the text, font, font size, font color, placement (horizontal or diagonal), and click Apply. To insert an image as watermark, select the As Picture option, upload the image, select Scale and Washout limits and click Apply.
Insert watermark

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How do I zoom in/out of the document?

You can adjust the zoom level at different levels to view your document.

To adjust zoom:

  • 1Click the More Options
    icon in the top-left corner of the screen.
  • 2Open the View tab.
  • 3Under Document View, select your prefered zoom.

Note : Alternatively, click the button showing the percentage figure located in the lower-right corner of the window. A pop-up menu will appear listing a range of possible zoom percentages. Select your prefered size.

Zoom in/out

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How to split documents into columns?

When columns were wider than a certain width, readers will either find it hard to keep reading or to take in what they had read. Content presented in multiple columns is easier to read and easier on the eyes. Also, from an aesthetics point of view, multi-column layouts look just as neat and pretty.

To split documents into columns:

  • 1Click the More Options icon at the top left corner of the screen.
  • 2Go to the Page Layout tab and click Columns.
  • 3Choose from one of the predefined column break icons below.
  • 4Click 'More' to define the column breaks manually.
  • 5Apart from manually assigning the column breaks, you can define the width for each of the columns and the spacing between them under 'width and spacing.'
  • 6You can also insert lines between columns by enabling 'Lines between column' under 'Number of columns.'

Note : If you are in the middle of a column and want the cursor to jump over to another column, use Column Breaks. To insert Column Breaks, go to Insert > Sections & Pages > Breaks > Column Breaks. You can also use the keyboard shortcut Ctrl+Shift+Enter.

Split Documents into Columns

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More on Column Breaks:

When it comes to column breaks, we all have our preferences. From the number of columns to their width to the spacing between them, we like to fiddle with them manually, once in a while, if not always.

  • 1Left and Right Columns:
    By default, columns are created in equal widths. If you want to change this, click 'More' under columns and choose either the Left or the Right column. This way, one of the columns will appear wider than the other.
  • 2Width and Spacing between columns:
    The default width and spacing that gets assigned to columns would suit for a better readability. That said, you can also adjust them manually by choosing 'Width and Spacing' under 'More' options in the Column settings.
  • 3Lines between columns:
    Draw lines between columns if you want them to stand out distinctively. To do so, enable 'Lines between column' under 'Number of columns.'
  • 4Paragraphs that span across columns:
    Generally, the text inside a column is confined to that particular column. For a block of text/image to spread out and span across columns, use Text Box. To insert a Text Box, place your cursor where you want the Text Box to be inserted and click enter. Go to Insert > Pictures and Tables > Text Box. Inside the Text Box you can either insert an eye-catching image or a captivating content.
More on Column Breaks

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